School Office Coordinator

School Office Coordinator

Harbor City International School Duluth, MN

Harbor City International School, a public charter school, is looking for candidates to fill the full-time position of School Office Coordinator. This position is responsible for administrative functions directly related to supporting communication, attendance, building reception and is intended to support staff, student, and community HCIS through friendly, organized, efficient, and detail oriented work to support school systems and foster open communication throughout the community.

About Us
Harbor City International School is an inclusive, tuition free public school committed to academic challenge, community engagement, creative expression, and global perspectives. We are located in downtown Duluth, MN and serve approximately 240 students in grades 7-12. HCIS is the leading public high school in the Duluth area according to Niche and US News and World Report.
The Office Coordinator will do the following:

First Point of Contact and communication
● Manage secured entry system
● Greet and welcome students, staff, and guests
● Remain positive, calm, and professional in all situations
● Answer phones and emails and document all communications
● Initiate calls to families for attendance or other communication needs
● Support school communications, messages, and announcements
● Guide students and guests to proper people and places for emergent needs throughout the day.
● Respond, inform, and connect staff, students, and families based on emergent situations
● Maintain clean, organized, functional office space and systems at all times

Attendance and reports
● Manage excused/unexcused absences and tardies in the Student Information System
● Update Powerschool attendance records
● Maintain student reports and tracking accumulating absences
● Maintain confidentiality of student and staff information

Medical Support (required training available onsite)
● Crisis trained: First Aid, AED, Epinephrine and Naloxone administration, Crisis Response Team member
● Medication distribution as permitted by school nurse including records maintenance
● Coordinate with school Health Paraprofessional as needed

Assist the Director and Dean of Students as needed
● Assist in lunch recording and supervision
● Greet and support substitute teachers
● Provide clerical support as needed
● Complete tasks as assigned to meet the needs of the school

Salary
● commensurate with experience, beginning rate $17/hour
● Position is paid hourly and is full time, 10 months (late August - Early June)
● 7:45am - 4:00pm (approximate hours)
● health, dental, disability, PFML, paid sick time included

Qualifications Required
● High school graduate
● Administrative assistance experience

Preferred
● AA, BS or BA in communications, information technology or related field.

Professional Qualities:
● Consistent, positive, fair and forthright in interpersonal communications with people of diverse backgrounds and teens specifically
● Even tempered when faced with situations that are frustrating, ambiguous, and high pressured
● Collaborative with strong problem solving skills
● Able to use and learn technical programs and data entry procedures: phone systems, Google Suite programs, Student Data Systems (Powerschool)
● Organized, efficient and effective working habits
● Excellent verbal and written communication skills
● Engages in personal and professional growth
● Prompt, reliable attendance

A complete application will include:
● Letter of Introduction and intent
● A current and complete resume with work experience and educational background
● Three professional references

Additional supporting material may be requested of finalists for this position.
Position available until filled. Preferred start date August 17, 2026.

Send application materials to:
Aryn Bergsven ([email protected])
Subject line: School Office Coordinator Position

Or by mail to:
Harbor City International School
332 W Michigan St. Suite 300
Duluth MN 55802
phone: 218-722-7574 x467

Authorizer: Volunteers of America phone (612)-270-1998.

08/17/2026

$17/hour, 40hours/week